Handbook - Letters of Agreement and time submission

Letters of agreement, time cards and electronic time entry
There are two pay periods each month:
The 1st through the 15th
The 16th through the last day of the month.

In order to be paid, you must submit the hours worked. There are two ways to do this:
Basic English instructors submit their time electronically, through CougarWeb.
Instructors paid by contracts or grants need to fill out time cards.

Some instructors work both as Basic English instructors and as instructors on contract/grant-funded projects and will therefore need to enter project-paid time on time cards and Basic English time electronically.

COMPLETED paper time cards for a period are generally due to me TWO business days before the last day of that time period. For example, a time card covering May 1-15 would be due to me on May 13 in order to ensure that it will be paid out in the pay of May 31.

NEVER put time from more than one time period on a time card.

A COMPLETED time card must have your name, CougarID (not your Social Security Number!), days and hours worked, ACCOUNT NUMBER, pay rate, total hours, total pay and your signature. Incomplete time cards are likely to be returned to you for correction. This may result in a delay of your pay until the next time period, so check each time card for accuracy!

Electronic time entry (also called WTE, or Web Time Entry) is done through CougarWeb. If you enter time in this way, you will need to enter your time for a given time period NO LATER than midnight on the day after the period ends. For example, time entry covering May 1-16 could be entered no later than May 16.

I strongly recommend not waiting that long, however. If you wait until May 16 and your web connection is down, or CougarWeb is down for some reason, your pay will be delayed until the next time period, and there's nothing I can do about it.

When a class is confirmed, a Letter of Agreement (LOA) will be generated for your class. Remember that payment is ALWAYS generated by means of time cards or electronic time entry (as applicable). You will not be paid if you do not submit your time as directed.

Time cards MUST be completed in ink. Time cards completed in pencil could be changed inappropriately by someone else, causing you to be paid incorrectly with no way to clearly show that a change had been made to the time card.
Use your CougarID number instead of your Social Security number on all of your time cards (and other College forms) to reduce the risk of identity theft.